The Public Liaison Committee
(PLC) is made up of five members, someone from each
partner municipality. Council appoints members from
the general public who will liaise with other residents
from their Townships on matters related to the Ottawa
Valley Waste Recovery Centre.
| Kellard Witt |
Township of Laurentian Valley |
| Ernie Lafrance |
Town of Petawawa |
| Christine Reavie |
City of Pembroke |
| Karen Schoenfeldt |
Township of North Algona Wilberforce |
| John Shane |
Sebastopol Ward of Bonnechere Valley |
Terms of Reference
1) GENERAL
- In accordance with the Ottawa
Valley Waste Recovery Centre’s Ministry of Environment
Certificate of Approval, the Ottawa Valley Waste Management
Board is to appoint a Public Liaison Committee (PLC).
2) OBJECTIVE
- To facilitate the flow and communication
of information, ideas, concerns, problems and technology
through interfacing with the public, the government
agencies, the business community and related organizations
and individuals so as to promote, publicize and improve
our environmentally safe, long term, source separated
waste management system.
3) COMMITTEE FUNCTION
- The primary function of the PLC
will be to liaise with the ratepayers within our partner
Municipalities (Town of Petawawa, City of Pembroke,
Township of Laurentian Valley, Township of North Algona
Wilberforce and Sebastopol Ward of Bonnechere Valley)
and the Ottawa Valley Waste Management Board concerning
OVWRC operational procedures and policies.
4) COMMITTEE STRUCTURE
- The PLC will be made up of a member
from each partner Municipality and be appointed by
their local Councils and approved by the Board. The
PLC may choose to elect an alternate member who can
attend on behalf of members who are absent. The committee
will elect a chair and vice-chair.
5) MEETING TIME/LOCATION
- The PLC will generally meet monthly
at the OVWRC subject to enough issues to discuss.
Chair or designate will attend OVWMB meetings to report
on PLC activities.
6) QUORUM AND ATTENDANCE
- Each meeting must have a
minimum of 51% of the PLC representatives to have
a quorum.
- PLC members missing more than three
consecutive meetings per year may be subject to removal
from the committee.
7) MINUTES AND AGENDAS
- Minutes shall be prepared by a
PLC member for each meeting and forwarded to the OVWRC
Office Clerk for inclusion in the OVWMB meeting agenda.
- As a minimum, the following items
of discussion shall appear on each agenda:
- Review of Minutes from last
meeting
- Complaints: reports of any
complaints that were received
- Update on Operations: report
from staff regarding significant changes to
program or operations that the PLC should be
aware of.
- Discussion of any Public
Consultations: This may include By-Law, Zoning
changes, etc.
- Discussion and review of
Communication items: OVWRC staff will present
the necessary communication items for PLC input.
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8) REMUNERATION
- Each PLC member or alternate PLC
member shall receive a per diem of $75 per month based
on meeting attendance.
9) ROLES AND RESPONSIBILITIES
PLC
- The PLC will adopt the following
roles and responsibilities:
- Educate ourselves and stay
current with Ottawa Valley Waste Recovery Centre
operations’ procedures and guidelines;
- Communicate the operations’
procedures and guidelines to the ratepayers
through various community outreach events (Open
Houses, Homeshows, Presentations, etc.);
- Provide comments and feedback
to Ottawa Valley Waste Management Board on OVWRC
policies;
- Provide comment on public
consultation processes (i.e. C of A changes,
Zoning Changes, By-Laws, etc.);
- Provide comments on Public
Communications (i.e. newsletters, newspaper
advertisements, collection schedules, etc.);
- Be accessible to ratepayers
through phone or written contact;
- Will accept resident’s
written comments and present these comments
to the Ottawa Valley Waste Management Board
or Ottawa Valley Waste Recovery Centre staff;
and
- Report to Board on PLC activities
at monthly Board meetings via written or verbal
presentations.
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OVWRC Staff
The OVWRC staff will adopt the following
roles and responsibilities:
- Provide accurate and up
to date information to the PLC in order for
the PLC to offer informed advice to the ratepayers;
- Promote the PLC committee
as a contact (through verbal notification at
public events and newspaper ads).
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10) APPROVAL
These Terms of Reference will be
adopted by the PLC and approved by the OVWMB. Any amendments
to these Terms of Reference can be requested by the
PLC to the OVWMB, in writing.
ADOPTED ON: May 11th, 2004
APPROVED ON: May 27, 2004
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